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NEW Feature: Papercut Job Ticketing

3/5/2018

 

PaperCut 18.0, now with Job Ticketing!

​For too long, in-house print rooms have been disconnected from your office printing. You need a solution where your users can request print jobs for your print room online. Where you can charge each user automatically. Where the print experience is as easy as printing to a multifunction printer.

That's why we built Job Ticketing.

How does Job Ticketing work?
Leveraging the PaperCut MF platform, Job Ticketing securely lets you track and control production printing, 3D printing, laser cutting or any other service offered in print rooms.

Wondering whether it’ll work on your device?
​
It will. It doesn’t matter what type of device it is, they can all be managed. All you need is PaperCut MF 18.0+ installed, which is Job Ticketing-ready.

www.papercut.com/products/mf/job-ticketing/


  • Track, control and report use
  • Recover costs and minimize waste
  • Secure your print environment
  • Implement cost recovery
  • Enable BYOD & mobile printing

  • Connect your print rooms  to PaperCut MF
  • Easily charge jobs to personal or shared accounts
  • Customize your workflow and track all jobs in your queue
  • Allow orders to be placed online, with guided forms
  • Maintain the personal touch with customers at all times

New PaperCut Mobility Feature!

3/5/2018

 

Manage Mobile Printing

A standard feature in the latest version of PaperCut:
​
  • Print from iPhone, Android, Chromebooks
  • Easy to set up
  • Just need to be on the same Wifi network as the Papercut Server
  • It's worth it to buy Papercut for this alone!

An easy way to allow BYOD printing

2/19/2017

 
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PaperCut’s Web Print enables printing from user-owned devices without the overhead of installing client software, printer drivers, and managing server authentication. Users print by simply uploading documents with a standard web browser. Deployed across thousands of organizations, it is an ideal solution for print services via BYOD.
With Web Print, users are authenticated when they log in to the PaperCut NG or PaperCut MF User web interface. Any documents they upload can then be tracked against their user name. Users have access to features set up by IT, including access to shared accounts.

The Future of ECM - Enterprise Content Management

1/10/2017

 

What vs. Where

 The old approach to ECM was all about where the information was stored, which folder, which library, which site? And with multiple systems, the problem gets exponentially harder. The new approach to ECM isn’t concerned with the location of information, only the context in which it is needed and its relevance to the task at hand. The new ECM is dynamic and personalized; information shows up differently for different roles, teams and individuals. It's intuitive; everyone knows what they're working on.

​

Bridging the gap between Core Business Systems and Content

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ECM systems have traditionally been focused on managing documents and other content: contracts, proposals, invoices and so on, often referred to as "unstructured content." 
But other core business systems (CRM, ERP, HR, etc.) also contain information vital to managing documents and other content. 
The new approach to ECM embraces these core systems to create a unified, 360° view of information, so no matter what system you're using, you always find what you need.

Releasing Jobs from a Desktop Printer

11/27/2016

 
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For most printers you have two choices: 
  1. Swipe and release all print jobs in your queue 
  2. Swipe and choose which print jobs to release

Option 1 is inexpensive, you only have to add a card reader with the networking option, but you lose the advantage of not printing unwanted print jobs.

Option 2 costs quite a bit more.  Since most printers can't interface with Papercut or other print management solutions directly, you would have to add a tablet-like device to see and choose your print jobs.  These tablets can cost around $1,500...this adds quite a bit of cost and reduces the ROI.
Depending on the environment and requirements either option has it's place.

​To realize the cost savings of print management the best environment for PaperCut would be a smaller number of large MFP's.
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C-Pad for PaperCut

Will "Follow You Print" work for your team?

11/27/2016

 
"Follow You" printing workflow:
  1. Print job from PC
  2. Walk up to any enabled printing device
  3. Swipe badge/enter PIN
  4. Release print jobs

Releasing print jobs will save money for sure, but does it fit your workflow? will the people accept it? These are questions a print specialist can help with but the answers will vary from company to company.  

People might complain about:
  • Walking to a copier to release their jobs instead of using the printer on their desk
  • Waiting for jobs to print

The benefits are:
  • The company saves money
  • Jobs from other people are not mixed up in the output tray
  • Print jobs are secure

So is it right for your organization? The answer is maybe...if saving money is top priority then yes, the users will have to get used to it.  If making your users happy is top priority then maybe not...unless they work in a dept. that has to get downsized due to high printing costs...


How much does Document Management Cost?

11/16/2016

 
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If you're in the market for Document Management Software here are some very GENERAL guidelines:

Budget, these are budgetary quotes, your mileage will vary:
  • Small team of 10 users with basic scan and retrieve: $12,000
  • Accounts Payable/Receivable or Human Resources:
    • $60k for one (AP or HR)
    • $20k to add the next dept.

Document Management Pricing Components:
  • Software (including 1st yr support): 60% of the total initial price
  • Professional Services: 40% of the total initial price
  • 1st year support is generally close to 25% of the software license purchase price)

Platform
​There are many software platforms to help manage documents and workflows, the pricing above will get you in the ballpark for budgeting purposes, I wouldn't choose a platform based on price if the products you're looking at are close.  The most important component is the project team.

Success
Success will depend on the team, both yours and the vendor's.  You must have a good project manager, whether it's internal or supplied by the solutions vendor this role is vital. 

The solutions vendor can do everything for you including maintenance and building out the program, but having someone internal fully trained on the platform will accelerate adoption and value taking you to the next level!

Hope this helps!

    Author

    Jim DeWitt is the Director of Software Solutions for Stewart,
    ​a Xerox Company.

Social

Links

Stewart Website
EIP Capable Devices
Nuance - Equitrac Supported Devices
Xerox Image Library




  • Stewart Website
  • Software
    • Docushare
    • Workplace
    • OL Connect - Capture on the Go
    • Papercut
    • Drivve
    • Cleo
    • PrinterLogic
  • 360 APP
  • FAQ
  • Blog
  • Webmail
  • Sharepoint Site